It never fails. Salespeople simply don’t realize how poorly they represent their products. They fail to understand that, from the first words that come out of their mouths, they are usually undermining their ability to capture their prospect’s imagination. More importantly, they are giving away margin!

How? By failing to understand the concept of differentiation and how to capitalize on competitive advantages.

Initial sales calls involve a certain amount of discovery – a series of predetermined questions designed to elicit critical information. Great salespeople master this process. They are able to create a productive dialogue that reveals underlying buying motives and performance gaps that can be addressed when the time comes for a full-blown solution presentation. However, at some point in these early sales calls, the salesperson has to introduce his/her company and the solutions they provide. At this point, many salespeople have the tendency to become very average.

Here’s what I mean; ask any salesperson why you should buy from them and you get predictable answers:

“We have great quality products.”
“We have the best customer service in the industry.”
“We’re the best…the leader…No. 1…blah, blah, blah.”

Dress it up any way you want, these are the top three answers in a landslide. I know because I ask. Every time I work with a group of salespeople, I ask, “Why should I buy from you?” I go around the room and get answers. And I get the same answers, over and over:

“Our solutions are technically superior to our competitors.”
“We are dedicated to exceeding our customer’s expectations.”
“We’ve been in business over fifty years.”

Great quality. Top-notch service. Superior solutions. Commitment to excellence. Exceeding customer expectations. Blah, blah, blah.

A few years ago, I had the opportunity to hear Terri Langhans speak. She is a former CEO for a national advertising agency with over twenty years experience in marketing. The name of her company is Blah Blah Blah, Inc. No kidding – check her out at http://www.blahblahblah.us. Here’s what she says in her excellent book, The 7 Marketing Mistakes Every Business Makes:

A lot of people I work with pound their fists and righteously proclaim how different, better, faster, experienced, specialized and/or affordable their products and services are. They think that quality, service and value sets their business apart. A lot of them also think the Statue of Liberty is in New York. Wrong on both counts. Quality, service and value get you in the game; they don’t make you unique. And the Statue of Liberty is technically located in New Jersey.

Get the picture? Even if you do have great quality and great service (which is often debatable), it doesn’t do you a bit of good to say so in such a generic way. The reason is simple: that is exactly what everyone else says.

Great quality? Might be true. Doesn’t really matter.

Actually, it matters – if you can present the evidence in a compelling way, but in offering up such generic claims, you have done two things, both of which are very bad. First, you have sent the message that you are just like your competitors. You sound like them, make the same baseless claims, and generally fail to differentiate yourself in any meaningful way. Second, because you are no different than your competitors (in the customer’s perception), you have created the best possible scenario for the customer – they get to choose from three (or more) acceptable vendors who will all provide exactly what they need.

The only thing left to negotiate is price. Congratulations. You get to give away margin in order to win a deal.

Oh, wait. You told your customer how much better your product was? You showed your customer all the things they get from you they can’t get from your competitors? Sorry. Although product differentiation may occasionally win you a sale, the reality is that your feature-feature-feature sales presentation simply reinforces the notion that you’re just like your competitor. Your competitors typically do exactly the same thing – unless you are unfortunate enough to compete against a serious pro – and they are making the same points with the product features YOU don’t have.

The result? Your customer gets to decide how much to pay for which features. When the customer finally decides which product they want, they simply use the other competitors prices to negotiate a better deal. After all, each of you has great quality, top-notch service, and are dedicated to exceeding their expectations…

So, let’s try again. Why should I buy from you?

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Communication makes the world go ’round. Nowhere is that more true than in the corporate world, where everything is better when people are communicating effectively and consistently. It stands to reason that ‘no communication’ is the death knell for any organization, but what does ‘bad communication’ do to a company? Is it worse than no communication whatsoever?

The results of no communication are pretty clear: confusion, lack of direction, disengagement, and so on. A lack of communication can create resentment among employees, leaving them to speculate as to what is really happening within the company. John Hamm commented on this all-too-common issue in a 2006 Harvard Business Review article:

In the absence of clear communication that satisfies the urgent desire to know what the boss is really thinking, people imagine all kinds of motives. The result is often sloppy behavior and misalignment that can cost a company dearly.

OK. Clear enough. A lack of communication is damaging to a company, perhaps fatally so. Left in the dark, employees can only speculate as to what is happening, and, in my experience, people never assume the best. Quite the contrary. But what about ‘bad communication’? Is bad communication better than no communication at all? It seems unlikely. In fact, I think it is reasonable to conclude that bad communication may create just as many problems as no communication – if not more – and may actually be worse than no communication at all, which is incredibly difficult to imagine.

Credibility Killers

A recent MarketingProfs article entitled “CEO Communications: Five Phrases That Signal ‘BS’” describes several commonly used phrases that can damage a CEO’s credibility because they are cliched, lack sincerity, or are intentionally vague:

1. “This deal is a win-win.”
2. “Thinking/working/planning outside the box.”
3. “We’re not here to talk about the past.”
4. “We are an innovative company.”
5. “Executive X is stepping down to spend more time with his family.”

None of these may seem all that damaging at first blush, but in the right context each sounds trite or even condescending. For example, “We’re not here to talk about the past” is typically code for “We’re not here to discuss the issue because we would have to dwell on a mistake I made.” However, the article did get me to thinking about some of the communication mistakes managers make that consistently damage their credibility with employees and poison the company’s culture.

Credibility-Killer No. 1: The condescending attempt to pull the wool over people’s eyes. Think Wizard of Oz: “Pay no attention to that man behind the curtain. The great Oz has spoken.” Does anything really irritate you more than to know there is a problem and have the leader suggest there really isn’t a problem? Or, to have a leader figuratively pat you on the head and send you on your way as if you are simply not capable of understanding? Why not just call me stupid and get it over with?

Remedy: Admit the issue. Be transparent. Treat your employees like adults.

Credibility-Killer No. 2: If you are big on meaningless declarations you (mistakenly) believe will motivate your employees to greater performance, you might want to rethink your approach. Hamm explains the problem:

“Leaders frequently espouse dozens of cliché-infused declarations such as “Let’s focus on the key priorities this quarter,” “Customers come first,” or “We need a full-court press in engineering this month.” Over and over again, they present grand, overarching—yet fuzzy—notions of where they think the company is going.”

“Fuzzy” proclamations, by definition, lack clarity. As such, they sound meaningless and fail to create a clear set of steps to achieve an objective.

Remedy: Detailed analysis. Clear expectations. Defined steps.

Credibility-Killer No. 3: Creating excuses for your own mistakes. I once had the opportunity to work at a company where the owners were always quick to publicly criticize others, but never once admitted their own miscalculations. Ever. Instead, there was always a good reason why their failures were acceptable. I suspect there are few areas of ‘bad communication’ that outrank this one. If you’re looking to destroy a company quickly, this should be somewhere near the top of your list of tactics.

Remedy: Own your decisions. Admit mistakes. Model the behavior you want in your people.

Lessons Learned

The ultimate answer to our question (Which is worse?) is “yes.” No communication is destructive. Bad communication is destructive. And both are common. Which leads to an even bigger discussion: Why do companies fail to invest in training that will improve leadership communication?

Maybe they are just too busy with that full-court press in engineering.

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